How to Use QuickBooks Time Tracker?

QuickBooks never fails to provide its user the best, most efficient features in order to do their tasks.  It not only raises your convenience, but also makes an optimal utilization of your money. 

One of such features is Time Tracker. If you do not know how to turn on QuickBooks Time Tracking, continue reading the following article to get yourself acquainted with the same.

What is QuickBooks Time Tracking?

QuickBooks time tracking is a feature that enables organizations to have a quick glimpse of insight into the time tracking of their employees.

It allows the below provided some functions to the organizations – 

• One Click Integration – It allows an integration of time tracking of QuickBooks through a single click.
• Reviews Timesheets – It analyses and reviews time sheets of employees.
• Captures Billable Moment – It captures each billable moment from any browser or smartphone on any track.
• Recovery – It helps to get lost sales, saves your time and gets you paid fastly for money use.

What are the Available Reports in Time Tracking in QuickBooks Desktop?

Quickbooks Time Tracking has the following 4 time tracking reports :

• Unbilled time
• Time activities by Employee detail
• Recent/Edited Time activities
• Time activities by customer detail

Total time taken : 35 minutes

How to get Time Tracking Reports in QuickBooks?

In order to get reports for time tracking – 

• First, you need to go to the Reports.
• Then, you can insert any of the – Unbilled time, Time activities by Employee detail, Recent/Edited Time activities or Time activities by customer detail in the Report name and get your report.

Procedure to Set up Time Tracking in QuickBooks

Thinking of setting up the time tracking feature? Don’t worry! 

Just follow the given below instructions for the setup : 

• First of all, you need to sign in as an administrator and then switch to the Single – user mode.
• Now, go to the Edit option and click on Preferences.
• Under Preferences, choose the Time and Expenses option.
• Then, move to the Company Preferences.
• Click on ‘Yes’ when being asked ‘Do you Track Time?’.
• Then, you’ll find the First Day of Work Week drop-down list. Here, you need to select the day on which you wish to begin the monitoring time every week.
• Note that the day you picked is influenced by both the weekly timesheets.
• Select Ok.

Procedure to Create Timesheets in QuickBooks

Quickbooks use the timesheets feature to get details of each employee and their work hours each day, so as to get their payroll.

So in order to create timesheets just –

Click and enter the time and you are done!

If you want to track the working hours or wish to mention something about a particular task, you need to make a weekly timesheet.

Procedure to Build a Weekly Timesheet of Employee 

If you wish to opt for monitoring daily work hours of each employee, then you should create a weekly timesheet.

Follow the steps below to do so : 

• Initially, select the employee’s name.
• Choose the customer. You need to pick a client, either Job or Service object, in case the hours worked are checkable.
• Next, click Column to pick a billable.
• Click the Payroll, to get the time worked.
• Add a WC code and a class as per your choice.
• Click on the day for which the time spent is to be written.
• Then, in the payroll, enter the number of hours worked.
• Do the same whole week until the week has completed.
• Click on Close and then Save.

Procedure to Create a Time Data Report

You have to use a Customize Report feature in order to get a report with Time and Name that shows the employees names and customers names in the timesheet along with the number of working hours of any day you pick.

So, you need to follow the steps below to get a Time Data report : 

• Select Reports and go to Jobs option.
• Now, choose Time and Mileage
• Click on Time by name and opt for Customize Report option.
• Now, in the window, click on Filters or choose the names of things that you wish to include in the report.
• If you wish for showing various objects, then 
  • At the bottom of selected names, click the arrow.
  • Click Multiples.
  • Choose the things from the list.

• Now, click ok and save your changes.

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How to Set Up Employees for Time Tracking?

In order to set up employees, follow the given steps – 

• Go to the Employee Center.
• Double click the employee’s name that you wish to add.
• Go to the Payroll info tab.
• Then, while creating Paychecks, select and click Use Time Data.

Changing the Day of the Week in Timesheet

If you wish to change the day on which the timesheet commences, you have to do the following steps – 

• Click on Edit and then select Preferences.
• Then, click the Time and Expenses option or you can select the Time Tracking tool.
• Go to the Company Preferences.
• In the drop down menu, select the day on which the timesheet begins.
• Choose any day that you want and click Ok.

You have accomplished the process!

We have provided you with all relevant information in order to understand how to use QuickBooks Time Tracking. The article above has stated the easiest methodology to do the process and later using the advanced function of Time Tracking in QuickBooks.

If you still find some problems, you can contact our QuickBooks Online Support and talk to our professionals who are available for your service 24*7. 

Some Frequently Asked Questions (FAQs)

Ques 1 – Does QuickBooks have time tracking?

Ans – Yes, QuickBooks provides the feature of time tracking that enables organizations to have a quick glimpse of insight into the time tracking of their employees.

Ques 2 – Does QuickBooks Time tracking cost money?

Ans – QuickBooks Time tracking is available with a free trial. You can try it out, and if you like it and want to get the feature, there is a monthly fee.

Ques 3 – How does QuickBooks time work? 

Ans – QuickBooks allows its users to create schedules, clocking in and out on computer, laptop, etc. and inputting time manually. It allows reviewing timesheets, creating billable moments and much more.

Ques 4 – Does QuickBooks time work with QuickBooks Desktop?

Ans – Yes, QuickBooks time works with QuickBooks Desktop. In order to do that, visit the Customers menu, enter time and turn on the QuickBooks time.

Or you can also visit the Employees menu, enter time and turn on the QuickBooks Time.

Ques 5 – How do I set the time tracker in QuickBooks?

Ans – In order to set up the time tracker, follow the given steps – 

• First of all, you need to sign in as an administrator and then switch to the Single – user mode.
• Now, go to the Edit option and click on Preferences.
• Under Preferences, choose the Time and Expenses option.
• Then, move to the Company Preferences.
• Click on ‘Yes’ when being asked ‘Do you Track Time?’.
• Then, you’ll find the First Day of Work Week drop-down list. Here, you need to select the day on which you wish to begin the monitoring time every week.
• Note that the day you picked is influenced by both the weekly timesheets.
• Select Ok.

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