If you make use of QuickBooks Desktop version, you may just know that there are too many ways to use Keyboard shortcuts that can help you to work more conveniently and locate the program without using the mouse. Some of these shortcuts will also help you to reach features that can be hard to find!
Here’s an array of QuickBooks Keyboard Shortcuts:
Note: In case, you feel difficulty while understanding anything, please seek help at QuickBooks Support.
Editing QuickBooks Transactions and Lists
Please consider it important to note that there are occasional transactions where some of these keys won’t apply:
| Ctrl+Del | Delete the chosen line in a transaction |
| Ctrl+Ins | Insert a blank detail line in a transaction |
| Ctrl+N | Make a new transaction or list item |
| Ctrl+D | Delete the present transaction or list item. Please note that you cannot reverse this once done, generally |
| Ctrl+E | Edit an item in an item list, or in a register |
| Ctrl+O | In case you are looking at a check in the write checks window, or in the check register, use ctrl+O to copy the check. |
| F5 | Refresh List. You only view this in case you are in the multi+user mode when you have a “list” open. |
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Opening QuickBooks Windows and Lists
From any point in QuickBooks, you can rapidly open a number of windows and lists with just a simple click.
| Ctrl+W | Opens the write check window to write the latest check |
| Ctrl+Q | Open a Quick Report for a list item when you have chosen the item in the list |
| Ctrl+Y | Open a transaction journal for a transaction, if you are seeing the transaction |
| Ctrl+J | Open the customer center |
| Ctrl+A | Open the Chart of Accounts |
| Ctrl+I | Open the create invoice window to create a new invoice |
| Ctrl+L | Open a list |
| Ctrl+U | Use the list item in case you have just used ctrl+L to open the list from a transaction. |
| Ctrl+R | Most transactions have a register associated with them. This opens the register for the transaction you are looking at |
| Ctrl+G | This is an odd one I’m still figuring out. If you are in a register for an account, entering ctrl+G will take you to the register for the “transfer” account associated with the line you have selected |
| Ctrl+F | Opens the find window for the list or transaction type you are working with. This is the old+style Find, not the new Search feature (F3) |
| F1 | Opens the Help window |
| F2 | Shows the Product Information window, which has a large amount of information that can be very helpful when diagnosing problems in QuickBooks (Ctrl+1 is an alternate) |
| F3 | Starting with the 2011 version, this opens the newer Search feature (as opposed to the Find feature) |
| F3 | In case you have the Product Information window open (by pressing F2), pressing F3 here will open the tech help window. This gives a massive range of system and diagnostic information, along with being a quick way to view. |
| F4 | This opens the QuickBooks Technical Support Helper window |
| Ctrl+1 | This does the same as F2, opening the Product Information window |
| Esc | Exit the current window |
| Ctrl+F4 | Exit the current window (same as Esc) |
| Ctrl+F6 | Move to the next open window and make it active. NOTE that for some reason some windows versions do not allow this, such as the Accountant Center (thank you, Mary Longacre, for pointing that out) |
| Ctrl+Tab | Same as Ctrl+F6, moves to the next open window |
| Ctrl+H | Open the Transaction history – if you have a transaction like an invoice, which has payments applied to it, the transaction history can be very useful |
We hope you were able to get enough information from this article. In case, you could not, please seek assistance from us at QuickBooks enterprise support phone number 1-805-257-5030 for additional information considering QuickBooks.
